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Executive Secretary (Mining/Construction Company)

Job reference: VHR/ES/11092017. Please quote this reference number when discussing this position with us.

  • Provide administrative and clerical support to departments or individuals.
  • Schedule meetings and arrange conference rooms.
  • Alert manager about cancelations or new meetings.
  • Manage travel and schedule.
  • Handle information requests.
  • Prepare correspondence and stuff mail into envelopes.
  • Arrange for outgoing mail and packages to be picked up.
  • Prepare statistical reports.
  • Manage spreadsheets.
  • Greet and receive visitor.
  • Prepare confidential and sensitive documents.
  • Coordinates office management activities.
  • Determine matters of top priority and handle accordingly.
  • Prepare agenda for meetings.
  • Takes and transcribes dictation.
  • Helps prepare office budget.
  • Plans events and volunteer activities.
  • Maintain office procedures.
  • Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records.
  • Operate office equipment, such as photocopy machine and scanner.
  • Coordinate committees and task forces.
  • Relay directives, instructions and assignment to executives.
  • Receive and relay telephone messages.
  • Direct the general public to the appropriate staff member.
  • Maintain hard copy and electronic filing system.


  • Leading multinational engineering company in Indonesia


  • Minimum bachelor degree from reputable Universities.
  • Minimum 5 years of experience as Secretary to Director at multinational company.
  • Good skills of Microsoft Office programs (Word, Excel, Power Point).
  • Advanced level of English & Bahasa Indonesia languages.
  • Multi-tasking and innovative person.

Salary and benefits:

  • Attractive remuneration package.
  • Good career path.

Application: Applications for this position are due by 30 Sep 2017. Apply for this job or send by email

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